SG SHANGJU

Sound corporate governance is the cornerstone of steady enterprise development. The company secretary provides professional advisory services in this area.

• Governance Framework Setup

  ◎ Assisting in establishing and refining the company's governance structure and policies to ensure compliance with relevant laws, regulations, and listing rules (where applicable).

  ◎ Reviewing and optimising the terms of reference and operating procedures of the board of directors and board committees (e.g., audit committee, remuneration committee).

• Board Effectiveness Enhancement

  ◎ Providing training and advisory on directors' duties, powers, and obligations.

  ◎ Assessing the effectiveness of board operations and proposing improvement recommendations.

• Charter & Policy Amendments

  ◎ Recommending and promptly amending articles of association, board meeting rules, related-party transaction management policies, and other core governance documents in response to legislative changes and corporate development needs.

The company secretary serves as a vital bridge between the board, management, and shareholders, ensuring standardised and transparent corporate decision-making processes.

• Meeting Management

  ◎ Pre-meeting: Setting agendas, collecting and distributing meeting materials, arranging meeting times and venues.

  ◎ In-meeting: Taking minutes, ensuring discussions follow the agenda, and recording all key decisions and action items.

  ◎ Post-meeting: Drafting formal documents such as board resolutions and shareholders' resolutions based on meeting minutes, and tracking the execution of resolutions.

• Shareholder Relations Management

  ◎ Maintaining and updating the register of members, handling share transfer matters.

  ◎ Organising and preparing for Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including issuing notices, processing shareholder proposals and voting matters.

  ◎ Serving as the primary point of contact for shareholder enquiries and communications.

This is the core of corporate secretarial services, ensuring the company remains compliant in an ever-changing legal environment.

• Statutory Records Maintenance

  ◎ Establishing and systematically maintaining the company's statutory registers, including registers of shareholders, directors, secretaries, and significant controllers.

  ◎ Securely storing articles of association, meeting minutes, resolutions, seals, and other important corporate documents.

• Periodic Filing & Annual Returns

  ◎ Timely preparing and submitting annual returns and financial reports (where applicable) to the company registry.

  ◎ Handling tax filings and annual tax reconciliation with tax authorities.

• Change Registrations

  ◎ Processing registration of any company information changes, including: director/shareholder changes, capital increases/decreases, registered address changes, company name changes, business scope changes, etc.

• Regulatory Monitoring & Alerts

  ◎ Continuously monitoring changes in laws, regulations, and policies relevant to the company's business, and promptly providing alerts and compliance recommendations to management.

• Licence & Permit Maintenance

  ◎ Assisting with obtaining and maintaining various licences and qualifications required for business operations, ensuring their continued validity.

This service can function as an outsourced company secretarial function or provide professional support to in-house secretaries.

• Statutory Secretary Role

  ◎ Serving as or providing the functions of the company's statutory secretary in accordance with relevant legal requirements, ensuring the company fulfils its statutory obligations.

• Daily Administrative Support

  ◎ Providing registered address and business secretarial services, receiving government and bank correspondence on behalf of clients.

  ◎ Assisting with bank account opening, company audits, due diligence, and other matters.

• Professional Advisory & Representation

  ◎ Providing immediate, professional answers to compliance issues encountered in daily operations.

  ◎ Representing the company in communications with government authorities, lawyers, accountants, and other third parties in specific circumstances.

Transforming bookkeeping data into meaningful financial information to support decision-making.

• Financial Statement Preparation

  ◎ Income Statement: Showing the company's revenue, costs, and expenses over a specific period, ultimately arriving at net profit or loss — the key report for measuring profitability.

  ◎ Balance Sheet: Presenting the company's financial position at a specific point in time, including assets, liabilities, and owners' equity, reflecting financial health and stability.

  ◎ Cash Flow Statement: Tracking cash inflows and outflows over a specific period, categorised into operating, investing, and financing activities — a critical tool for assessing viability and liquidity.

• Periodic Financial Reports for Management Review

  ◎ Providing customised analytical reports that explain the meaning behind the numbers, highlighting trends, anomalies, and key performance indicators to help management quickly grasp core business insights.

  ◎ Management Reports: Providing more detailed internal reports than standard financial statements, such as profitability analysis by department, product, or project.

Building a robust financial framework for the enterprise, ensuring consistency and scalability of financial operations.

• Establishing Accounting Policies & Procedures

  ◎ Designing a standardised accounting operations manual based on company size and industry characteristics.

  ◎ Defining principles and processes for key accounting treatments such as revenue recognition, expense reimbursement, and asset depreciation.

  ◎ Ensuring accounting practices comply with applicable Accounting Standards or relevant international standards.

• Accounting System Design & Implementation

  ◎ Assisting the company in selecting and implementing suitable accounting software.

  ◎ Setting up chart of accounts, customer/supplier profiles, report templates, etc. in the software.

  ◎ Training company staff on proper system usage, ensuring smooth transition and daily operations.

A core service for trading and manufacturing enterprises, directly impacting profitability.

• Inventory Management

  ◎ Inventory Valuation: Selecting appropriate inventory valuation methods (e.g., FIFO, weighted average) and conducting periodic stock counts.

  ◎ Inventory Analysis: Calculating inventory turnover ratios, identifying slow-moving and fast-moving stock, optimising inventory levels, and reducing capital tie-up.

  ◎ System Integration: Ensuring seamless connection between inventory management systems and accounting systems for data synchronisation.

• Cost Control

  ◎ Cost Accounting: Accurately collecting and allocating production costs, calculating unit costs of products or services.

  ◎ Variance Analysis: Comparing actual costs with budgets or standard costs, analysing variance causes (e.g., material price variances, labour efficiency variances).

  ◎ Profitability Analysis: Analysing marginal contribution and net profit across different product lines, customers, or regions, helping the company concentrate resources on the most profitable areas.

  ◎ Budgeting & Forecasting: Assisting in preparing annual budgets and financial forecasts as benchmarks for cost control and performance evaluation.